Enterprise Asset Management


Enterprise Asset Management Software (EAMS)

EAMS solutions are tools used to better enable your organization to optimize the availability, performance and cost of ownership of your assets. These tools exceed traditional CMMS systems by bringing together and integrating all aspects of asset management, not only at one site, but throughout the enterprise.

Functions Performed by an EAMS

The various functions provided or supported by an EAMS solutions can be broken down into the following integrated areas.

Asset Information

laser cutting machineAn EAMS system is a repository for all the information about your assets, be them pieces of equipment or dorm rooms. Some of this information would be entered by the organization when starting up a software system, but other, more valuable information is automatically generated by the EAMS as time goes by based upon maintenance and production activities.

The goal of the EAMS is to be able to manage your assets from when you purchase them until you dispose of them ("cradle to grave").

Assets are typically identified by a function allocation in your facility.  They can then be built up into an hierarchy to represent complete functional units. 

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Preventive, Predictive and Corrective Maintenance

Work Orders are used as the backbone of most EAMS systems, GP MaTe included. A work order controls the actions taken by the maintenance, and sometimes operation, staff.

Work orders are generated automatically by Preventive Maintenance Definitions, operators entering Problem Reports, engineers planning major interventions or maintenance supervisors and staff planning actions to correct problems. Once entered, work orders can proceed through the work flow layer to responsible staff for performance or additional planning.

GP MaTe also supports the assignment of work orders to maintenance and operations staff through batch or wireless or mobile (e.g. BlackBerry) handheld devices to more easily track the performance of the task. These handheld PDA devices can then be used for noting what work was performed, parts consumed and man-hours spent for each task. In addition, wireless or mobile handhelds can be used to lookup information while in remote locations.

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Spare Parts Inventory Control

spare part pictureThe control of spare parts is critical to the success of an operation or organization. Having the correct spare part available saves time and money in production metrics. Managing the stocking levels can save considerable money by optimizing stock on hand and procurement actions. To do this effectively, the storeroom manager must be able to measure usage rates and understand safety stock, as well as vendor performance.

In a larger organization, the ability to manage spare parts across multiple plant sites can save time and money by allowing sites to "share" expensive, low turnover items.

Through the use of bar codes and portable batch or wireless devices, the management of inventory can be streamlined and accuracy can be greatly improved.

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hard hat and plant diagramThere are two main uses of the EAMS by engineering. One is to be able to plan and budget large projects, procure materials and manage the whole process. Whether the need is to support the addition of a new process line, upgrade a set of classrooms, or manage a major shutdown, GP MaTe has the tools to support these activities.

The second use of theEAMS tool is to be able to support your organization's efforts to improve reliability of your assets. Whether your need is to support a full blown Reliability Centered Maintenance (RCM) program, or if you just need to identify the "bad actors", information contained in the EAMS system is important to these efforts. However, for this information to be valid, users must be able to easily capture information relevant to the engineering group when performing and completing work orders.

GP MaTe has worked for many years with engineering groups to ensure that useful and accurate feedback information is captured during work order performance. Analysis reports are available to help identify the problems areas.

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A major component of spare parts inventory control is being able to define stocking levels and replenishment actions. GP MaTe supports several reorder calculation methods to determine when a spare part needs to be reordered.

Non-stock ordering is also supported, with both Purchase Requisitions (with monetary approval limits) and Purchase Orders available depending upon your business processes.

GP MaTe is able to support many advanced features for procurement, including:

  • Bid Requests - submitting requests for pricing to multiple vendors
  • Blanket Purchase Orders - pre-approved orders with timed or on demand releases
  • Consolidation of PR Line items - ability to split PR lin items over multiple Purchase Orders
  • Invoice Matching - three way match between PO, Receipt and Invoice
  • Interfaces to Accounting Systems - standard interfaces to update accounting systems with procurement information
  • Internet Connectivity to eCommerce sites - ability to generate and process XML based order placements and responses from eCommerce sites


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Personnel and Security

keyboard with the word secure shownWhen a user logs into the EAMS, they will have access to only those functional areas for which they have been granted access. With GP MaTe, access is restricted in three ways:

Menu Level Access - users will or will not be able to select various menu options based upon their access rights

Screen Level Access - if a user can gain access to a menu function, what he is permitted to see, modify or execute is further controlled through these settings

Functional Access - these are rights that pertain to multiple menu options, such as monetary approval levels for a Purchase Order, for example, or if the user has the rights to approve overtime on a work order.


GP MaTe will also track training and certification levels for each employee and can alert supervisors when certifications need to be renewed.

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white hard hatSafety is a main concern for a maintenance operation. GP MaTe has integrated safety into all aspects of its functions.

For example, GP MaTe makes use of a Procedures repository where lock-out tag-out or other safety procedures can be generated and stored. If any of these procedures are linked to a specific asset as required, the procedure will be made an integral part of any work packages that affect that specific asset.

Process Safety Management is also supported with an integrated Management of Change (MOC) module that includes incident reporting. When activated, this module will ensure that every relevant maintenance intervention is reviewed to see that it complies to a "change in kind", and if not, will trigger an MOC action.

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8480 Baltimore National Pike #323

Ellicott City, Maryland USA 21043


MATE PCS is the developer of GP MaTe.

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